Studio Coordinator & Administrative Assistant at Tellart

When the team comes into the studio you will help things run as seamlessly as possible to enable them to focus on doing their best work. In addition to the usual office supplies, we offer our team lunch, snacks, great coffee and fresh fruit. You'll be responsible for making sure everyone is happy, energised (and full) by keeping on top of the ins and outs of all studio activity & upkeep by managing tasks like the ones below:

• Prepare for and greet visitors, answer office phone, send and receive mail and packages
• Be the go-to person for all staff needs and facilities-related issues and liaise with building contacts (temperature, sound, furniture, supplies, orders, key inventory, etc.)
• Support with basic IT troubleshooting including setting up meeting rooms, Google Meet and printers (with training from IT support)
• Book non-project related travel and assist with expenses
• Coordinate office refurbishment activities to ensure key stakeholders are informed and timelines are met
• Organise small team events (birthdays and other celebrations)
• Ensure lunch, coffee and office supplies are fully stocked and lead lunch setup and take down
• Keep kitchen and common areas tidy and organised
• Empty dishwasher, organise and put away grocery and supply orders, water plants
• Organise office cleaner (outsourced), coffee machine maintenance, etc
• Tidy meeting spaces and workshop room, clean whiteboards and ensure file system is maintained

Administrative Assistant to Managing Director

• Manage busy calendar, scheduling and request requirements being an enabler and protector of MD’s time
• Assistance with meetings - ensure MD is prepared, take notes, ensure action points are identified, assigned and followed up on
• Support with screening and organisation of emails and prioritising task lists
• Ad-hoc tasks as needed